Common Meeting Night to Start in the Fall at St Bernard
Mar 23, 2017
For calendar of the Common Night Meetings please click here.
The pastoral council is the primary parish consultative body, advisory to the pastor and the parish staff that manages the parish. Under the pastoral council are standing committees which should encompass the major pastoral areas of the parish (currently Prayer & Worship, Stewardship, Christian Formation, Human Concerns). All parish events and activities fall under one of the four standing committees; no activity or event that should be independent of this connection to the organizational structure.
Beginning with the 2017-2018 pastoral year, the standing committees of pastoral council will meet a minimum of eight times during the year on a common meeting night. A common meeting night helps focus the parish on its core mission, breaks down silos, enhances communication and collaboration, enables parish leaders to pray together, and generates greater energy for the life of the parish.
Committees are encouraged to meet on additional dates if needed but must be present on the common meeting nights. Additional meetings should be scheduled in advance, and include an agenda and minutes. The pastor should be copied on communications for additional meetings.
The format of common meeting night is as follows:
- 6:30-6:45 Prayer in church
- 6:45-7:45 Committees meet individually to conduct planned business in assigned spaces in the parish
- 7:45 All gather in the Griffey Center and grab some refreshments (committees will rotate offering some very simple snacks and drinks)
- 8:00-8:15 Each committee provides a three-minute report highlighting areas they are focusing on. This portion of the evening is most important as it will reveal common areas of interest and concern, and promote further discussions among committees.
- 8:15-8:30 Individuals may socialize or depart. The respective committee responsible for food should also clean up the Griffey Center.
All committees should always plan an agenda beforehand, and simple minutes should be taken and shared as soon as possible after the meeting.
There is overlap of membership on various committees. Common meeting night will be further motivation to solicit new members to these consultative bodies so that individuals may focus all their energy in one key area of the parish for a period of time and make room for other parishioners to take responsibility for their parish.
Thank you for your openness to trying this. This will hopefully help us to focus on the mission of the Church more effectively and will be a key component in assisting healthy decision making.